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Quickflow - Annual Product Quality Review

Automates and streamlines the Annual Product Quality Review process, enabling systematic and comprehensive assessment of product quality data for informed decision-making
  • Overview
  • Challenges
  • Features
  • Key Benefits

Overview

 
The Quickflow Annual Product Quality Review (APQR) holds a pivotal role in the pharmaceutical industry, serving as a mandatory regulatory measure to assess and ensure the quality and consistency of drug products. Compliance with regulatory standards, including USFDA 21 CFR Part-11, MHRA, ICH Q7, and EU GMP., APQR entails a meticulous evaluation of every drug product manufactured throughout the year, adhering to established GMP regulations. This annual review, conducted with the assistance of APQR/PQR Software, not only ensures compliance but also prioritizes data accuracy and reliability.
 
The significance of Quickflow APQR lies in its role as a regulatory compliance measure, providing a systematic approach for manufacturers to uphold quality standards. The process involves verifying the consistency of manufacturing procedures, identifying trends, and necessitating changes in product specifications, manufacturing instructions, or control procedures.

 

When is the APQR document prepared?

 
The Annual Product Quality Review (APQR) for the Drug Product is scheduled for the calendar year, covering the period from January to December. It is a mandatory requirement that this comprehensive review be conducted for batches manufactured for commercial purposes, ensuring that products released to the market undergo a thorough and systematic evaluation. Importantly, the preparation of APQR is not contingent on the number of batches manufactured during the year; rather, it is a routine process that applies irrespective of the quantity of batches produced. This approach emphasizes the commitment to maintaining product quality, compliance with regulatory standards, and continuous improvement in manufacturing processes throughout the entire calendar year. By adhering to this practice, pharmaceutical companies can proactively assess the consistency and quality of their drug products, identify trends, and promptly address any issues that may arise, contributing to the overall assurance of product quality and compliance with regulatory requirements.
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Industry Challenges

 
The manual data collection process is characterized by several challenges and limitations:
 
⦿ Time-Consuming:
 
Manual data collection is a time-consuming process, demanding significant human effort to gather, organize, and input data into the system.
 
⦿ Complex Management of Excel Sheets:
 
The use of numerous Excel sheets introduces complexity, making it challenging to manage and track data efficiently.
 
⦿ Higher Risk of Misplacing or Damaging Documents:
 
Physical documents involved in manual processes are at a higher risk of being misplaced, damaged, or lost, leading to potential data loss and security concerns.
 
⦿ Lack of Traceability:
 
Manual systems often lack robust traceability features, making it difficult to track the origin and modifications made to the data over time.
 
⦿ Tedious and Intricate Status Retrieval:
 
Retrieving the status of data or tracking progress in manual procedures can be a tedious and intricate task, leading to delays and inefficiencies.
 
⦿ Absence of Electronic Signatures:
 
The absence of electronic signatures in manual processes poses a challenge in maintaining a secure and legally valid record of data authorship and approval.
 
⦿ Ineffective Collaboration Between Departments:
 
Manual data collection hinders effective collaboration between functional departments. The lack of a centralized system can result in delays and errors in communication.
 
⦿ Potential Data Integrity Issues:
 
Manual processes are susceptible to data integrity issues, such as errors in transcription, leading to inaccuracies in the collected information.
 
⦿ Lack of Alerts and Notifications:
 
Manual processes lack the ability to send automated alerts and notifications, making it challenging to promptly address issues, changes, or upcoming deadlines.
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Features

 

 
⦿ Simplified Data Entry:

 

 The introduction of pre-populated fields simplifies data entry, reducing the effort required from users and minimizing the number of man-hours dedicated to this task.
 
⦿ Automated APQR Document Generation:

 

 The APQR software automates the generation of documents based on product manufacturing data, utilizing predefined templates and date selections. This automation streamlines the documentation process, ensuring consistency and accuracy.
 
⦿ Statistical Analysis and Trends:

 

 The software provides statistical analysis and trends for key analytical results, such as Assay, Water Content, PH, Specific Impurities, and Total Impurities. This feature enhances the ability to derive meaningful insights from the collected data.
 
⦿ Automatic Calculation of Statistical Parameters:

 

 Mean, Median, and Standard Deviations are automatically calculated within the Electronic APQR Software, eliminating manual calculations and reducing the risk of errors.
 
⦿ Process Capability Metrics:

 

 The software auto-generates essential Process Capability metrics, including Cp, CPK, CPU, CPL, UCL, LCL, and Standard Deviations. This provides a comprehensive understanding of the manufacturing process's capability and performance.
 
⦿ Identification of Issues and Trends:

 

 The system identifies product-specific issues and trends, allowing for proactive measures to address potential challenges in product quality or manufacturing processes.
 
⦿ Online Review and Approval Processes:

 

 The software facilitates convenient online review and approval processes, streamlining collaboration between stakeholders and expediting the approval workflow.
 
⦿ Integration with Enterprise Software:

 

 The APQR software has integration potential with enterprise-level software like SAP and ERP, facilitated by Robotic Process Automation (RPA). This ensures seamless data flow and consistency across different organizational systems.
 
⦿ Compliance with 21 CFR Part 11:

 

 The software is designed to comply with the regulations outlined in 21 CFR Part 11, ensuring data integrity, security, and electronic signature requirements are met.
 
⦿ Dynamic Report Generation:

 

 The software offers dynamic report generation capabilities, allowing users to tailor reports based on specific parameters and requirements, enhancing flexibility and usability.
 
⦿ Email Notifications and Alerts:

 

 The system provides email notifications and alerts for various activities, including delays in the review or approval processes. This feature ensures timely responses to critical issues and keeps stakeholders informed.
 
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Key Benefits

 

 
⦿ Efficiency Enhancement:

 

➮Quickflow APQR software streamlines and automates the entire process of data collection, analysis, and reporting for quality reviews.
 
➮Significantly reduces the time and effort traditionally required for conducting quality reviews.
 
➮Accelerates decision-making processes, leading to overall operational efficiency gains.

 

⦿ Comprehensive Data Integration:

 

➮Quickflow APQR seamlessly integrates data from diverse sources, including manufacturing, quality control, adverse events, and other relevant streams.
 
➮Offers a holistic and consolidated view of product quality by aggregating information from various facets of pharmaceutical operations.

 

⦿ Consistency Assurance:

 

âž® Provides standardized templates and formats for APQR reports, ensuring uniformity in both structure and content.
 
âž® Crucial for regulatory compliance by maintaining consistency across quality review documentation.

 

⦿ Advanced Data Analysis Tools:

 

âž® Equipped with sophisticated data analysis and visualization tools for more effective identification of trends, quality issues, and areas requiring improvement.
 
âž® Outperforms manual analysis methods, enhancing the depth and accuracy of insights derived from the data.

 

⦿ Document Management Simplification:

 

âž® Quickflow APQR simplifies the entire lifecycle of document management, from creation to revision and overall administration.
 
âž® Ensures that the latest information is readily available and maintains a comprehensive audit trail for transparency and accountability.

 

⦿ Robust Security Measures:

 

âž® Incorporates robust security features, including role-based access control, to safeguard sensitive pharmaceutical data.
 
âž® Ensures data integrity and compliance with data protection standards.

 

⦿ Scalability for Growing Needs:

 

âž® Designed to scale seamlessly to accommodate the evolving needs of pharmaceutical companies.
 
âž® Can handle increased product portfolios and expanding quality review requirements as companies grow and diversify their operations.
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